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President

  • Must be a National SHRM Member
  • Ensures the chapter meets all SHAPE (SHRM Affiliate Program for Excellence) requirements and submits SHAPE report annually in January
  • Chair all meetings of Board of Directors and general membership and ensures chapter holds a minimum of four chapter events and four board meetings each calendar year
  • Represents the chapter at State Council meetings (must participate in 50% of meetings/conference calls)
  • Represents the chapter at the SHRM Leadership Conference
  • Represents the chapter at the PA SHRM State Conference
  • Ensures the chapter submits the CLIF Form (Chapter Leadership Information Form) annually by December
  • Ensures chapter by-laws are current and are reviewed annually by the Board
  • Serves as chairperson for the annual HR Conference (held in April)
  • Conduct the business of the chapter in accordance with the chapter by-laws and serve as chairperson of the chapter’s board of directors.
  • Preside over the activities of all officers, as well as standing committees, to ensure the accomplishment of chapter goals, objectives, and strategies.
  • Monitor the use, accounting, and handling of the chapter funds as well as primary key holder to safety deposit box and post office box.
  • Maintain communication with the state council director and the SHRM Regional Team.
  • Communicate state, regional and/or SHRM’s goals, policies, and programs to chapter members.  Represent the state council to local chapter leaders and the membership.
  • Participate in/Lead the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.

Vice President (president-elect)

  • Must be a National SHRM Member
  • Fulfills obligations for the chapter in absence of President
  • Coordinates the sponsorship efforts for the monthly chapter meetings, including:
  1. Communicating the requirements of the sponsorship program to all inquiring companies.
  2. Monitors and regulates the requirements of the sponsorship as well as each monthly sponsor to ensure payment is received and membership is not overwhelmed.
  3. Works with the Secretary to include sponsor information in regular chapter email updates.
  • Works closely with President in succession planning and preparing to take on the President’s responsibilities for smooth transition once his/her term ends
  • Attend all monthly membership and board of directors meetings.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Serves on committee for the annual HR Conference (held in April)
  • Coordinates the monthly chapter meetings, including:
  1. Obtains proposals for potential meeting locations
  2. Secures meeting location and communicates with fellow officers to ensure President signs any necessary contracts, Treasurer pays any necessary deposits, etc.
  3. Initiates the setup of meeting location, including registration table, audio/visual equipment, sponsor table if necessary, etc.
  4. Works with Treasurer to prepare final attendance count and communicates the count to the meeting facility.
  5. Review final preparations for meetings to assure that programs run smoothly

Treasurer

  • Must be a National SHRM Member
  • Assess the financial implications of proposed actions by the board of directors and inform the committee prior to final decisions being made 
  • Observe the financial direction of the chapter, recognize possible financial problems, and bring such problems to the attention of the board of directors for action.
  • Receive, hold, and safeguard in the capacity of trustee and financial agent, all funds for the chapter.
  • Disburse such funds only for normal and usual uses unless the chapter’s board of directors shall otherwise direct.
  • Ensures the chapter makes an annual contribution to the SHRM Foundation
  • Ensure the CFSP (Chapter Financial Support Payment) is received from SHRM
  • Creates and maintains a budget and necessary financial documents which can be shown to the board of directors at any time
  • Reports on the chapter’s financial status at all monthly meetings
  • Prepares and distributes receipts to all members as needed
  • Maintains the Post Office Box (payment, key holders, etc.), Safety Deposit Box, and chapter laptop.
  • Maintains the chapters savings account, checking account and PayPal account
  • Maintains the chapters membership in appropriate Chambers of Commerce(s) 
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.
  • Serves on committee for the annual HR Conference (held in April)
  • Tracks all RSVP lists for various events outside of normal monthly meetings

Secretary

  • Must be a National SHRM Member
  • Prepare the minutes of all Board meetings and regular chapter meetings.
  • Distribute to the membership all meeting announcements, newsletters, and other information. 
  • Maintains the “Job Postings” section of the chapter website and informs all members when new positions have been listed
  • Handles all general email inquiries received from the chapter website
  • Maintains chapter website for content and design.
  • Maintains the “Online Resources” section of the chapter website and ensures all information is current
  • Ensures the website calendar of events is current with bios, program information, HRCI credits, etc.
  • Oversees the social media campaign of the chapter to include Facebook, LinkedIn, Twitter, etc. 
  1. Maintains the chapter’s presence in these forums.
  2. Ensures content is professionalism and direct reflection of the HRAA brand.
  3. Increases awareness and followership of all forums.
  • Creates and distributes regular press releases that display a clear and consistent brand message in conjunction with the efforts of the Marketing and Creative Director.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.
  • Serves on committee for the annual HR Conference (held in April)
  • Serves as Historian for the chapter by maintaining detailed historical data such as inception of the organization, previous officers, awards received, etc
     

Program Director

  • Must be a National SHRM Member
  • Plans, schedules and coordinates the discussion topics and guest speakers for all chapter-sponsored events, including annual conference, monthly meetings, etc.
  • Coordinates the chapter’s Request for Proposals process
  • Contacts/invites potential speakers and make arrangements for his/her selected meetings, including establishing audio/visual needs, hotel needs, and promoting the program.
  • Distributes information packets including confirmation of topics, dates, location and directions.
  • Submits monthly meeting information for HRCI credits and prepares necessary forms for membership to obtain credits.
  • Communicates with fellow officers: to ensure President has appropriate introductory materials, to ensure Secretary has appropriate information for email updates, to Vice President to ensure facility has appropriate meeting room setup and audio/visual equipment.
  • Review final preparations for meetings to assure that programs run smoothly.
  • Coordinates the distribution of speaker gift certificates.
  • Greets speakers at monthly chapter meetings.
  • Create and lead a program committee if necessary.
  • Serves on committee for the annual HR Conference (held in April).
  • Attend all monthly membership and board of directors meetings.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.

Marketing and Creative Director

  • Must be a National SHRM Member
  • Establishes a clear, consist brand message of the Chapter.
  • Creates with all outgoing publications &/or communications that market HRAA and ensures all marketing materials are in compliance with SHRM guidelines. These publications include ads, flyers, brochures, annual reports, etc.
  • Communicate with local media sources to ensure community awareness of chapter activities and events. (i.e. chamber of commerce, local magazine/newspaper, etc. 
  • Work with membership to write and submit short chapter-related or HR-related news items for local newspaper or business paper. 
  • Serves on committee for the annual HR Conference (held in April). 
  • Attend all monthly membership and board of directors meetings.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.

Membership Director

  • Must be a National SHRM Member
  • Maintain Membership Star/Superstar Award
  • Leads the membership process from beginning to end including an annual membership drive and referral program.
  • Establish and maintain a member recognition program.
  • Greet all guests at monthly membership meetings ensure each new member is personally welcomed by the board and introduced at membership meetings.  This may include organizing a “buddy system.”
  • Distribute welcome packets/gift to new members after they are approved for chapter membership. 
  • Ensure name badges are provided at all HRAA-sponsored events
  • Respond to requests for information about membership through telephone calls, personal contacts, and correspondence 
  • Maintain supplies of membership materials:  applications, informational brochures, etc.
  • Plan prospective membership events. At least one membership driven event must be held annually.
  • Maintain the chapter membership list and submit the list to SHRM as required.
  • Obtain quarterly lists of SHRM at-large members Source those lists to invite at-large members to chapter events. 
  • Maintains the membership referral program.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter 
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.

Community Relation and Foundation Director

  • Must be a National SHRM Member
  • Recommend community service projects to be supported by the chapter. 
  • Make chapter members aware of community organizations that would be beneficial to HR professionals or businesses.  Invite representatives of local community organizations to chapter meetings.  Allow them a few minutes to discuss their programs if appropriate.
  • Provide information to chapter members about local community organizations through flyers or brochures at meetings or via newsletter articles if appropriate.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Coordinates one annual fundraiser to benefit the community
  • Coordinates one annual fundraiser to benefit the SHRM Foundation
  • Coordinates the annual Salvation Army Thanksgiving
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.
  • Educate the chapter membership regarding the existence, purpose, and ongoing activities of the SHRM Foundation.
  • Encourage the chapter membership to support an annual contribution to the SHRM Foundation by the chapter.

Student Development Director

  • Must be a National SHRM Member
  • Develops, nurtures and maintains relationships with local student SHRM Chapter(s)
  • Develop, promote and evaluate a scholarship program which benefits the local student SHRM Chapter(s)
  • Communicate with local faculty/colleges to provide classroom visits to discuss HR topics, the Chapter, internships/scholarships, SHRM membership, etc.  Act as mentor to college students seeking a career in HR. 
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.
  • Serves as chairperson for the annual Youth Professional Development Conference (held in October)
  • ** This position may serve as a Chairperson instead of on the Board of Directors. As Chairperson, the position will report to the Workforce Development Director.**

Workforce Development Director

  • Must be a National SHRM Member
  • Focuses on the professional development opportunities which directly benefit HRAA members as well as the community.
  • Coordinates a quarterly networking event.
  • Coordinates various half-day training sessions which would be beneficial to the community.
  • Coordinates a mentorship program for HRAA members.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.

Legislative Officer

  • Must be a National SHRM Member
  • Provide a legislative affairs report to members at chapter meetings and posts a minimum of one monthly update on the chapter website
  • Attends annual PA SHRM legislative conference
  • Maintain contact with state legislators and Member of Congress.
  • Monitor state and local government activities and provide timely information
  • Initiate action in response to legislative alerts under SHRM’s HRVoice program after coordination with the state council legislative affairs director or the SHRM’s Government Affairs Department. Inform chapter members about HRVoice programs and how to use the letter-writing feature on the SHRM web site.
  • Work in close cooperation with the state council legislative affairs director and SHRM’s Government Affairs Department.
  • Serve as a program speaker and advocate at chapter activities or other professional meetings.
  • Develop and support workshops and seminars that address public affairs issues.
  • Respond to any other requirements of the chapter president and state council legislative affairs director.
  • Promote within the chapter increased knowledge and activities for influencing legislation.
  • Participate in the SHRM Core Leadership Area conference calls and webcasts.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.

Diversity Officer

  • Must be a National SHRM Member
  • Develop and/or distribute information and materials to chapter members to promote diversity in the workplace.
  • Publicize to chapter members examples of successful diversity efforts being undertaken by chapter members in their particular workplaces.
  • Identify minorities and other individuals with diverse backgrounds in the local area who might be interested in joining the chapter.
  • Identify current chapter members with diverse backgrounds who might be interested in volunteer leadership opportunities.
  • Be available for presentations if and when appropriate, or help to identify both diversity programs/speakers for conferences or chapter programs and speakers with diverse backgrounds for conferences or chapter programs.
  • Network with other diversity directors from other chapters within the state.
  • Coordinate efforts in developing diversity initiatives that can serve as models for other chapters.
  • Participate in SHRM Core Leadership Area conference calls and webcasts.
  • Participate in the development and implementation of short-term and long-term strategic planning for the chapter.
  • Represent the chapter in the human resources community.
  • Attend all monthly membership and board of directors meetings.

Outgoing President/Ex-Officio

  • Act as advisor to chapter board of directors regarding past practices and operations in accordance with chapter’s bylaws.  Upon request, assist officers in performing their responsibilities.
  • Represent the chapter in the human resources community.
  • Attend monthly membership and board of directors meetings if available.
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